[. . . ] OPERATION GUIDE
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BEFORE USING THE MACHINE COPIER PRINTER
MAKE A COPY PRINT A DOCUMENT SEND A FAX
FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS
SCAN AN IMAGE / SEND AN INTERNET FAX
SAVE A JOB AND REUSE IT LATER
MAINTAIN THE MACHINE
TROUBLESHOOTING
About Operation Guide
MAKE A COPY
Conserve
Reduce copy mistakes
Make a copy of this type of original
Make a copy on this type of paper
2010/
04/04
Add the date or page numbers
Assemble output into a pamphlet
Other convenient functions
Conserve
Copy multiple pages on one side of one sheet of paper
Copy on both sides of the paper
Copy on the front and back of a card
Reduce copy mistakes
Check the number of scanned pages before making copies
Print one set of copies for proofing
Make a copy of this type of original
Mixed colour and black & white originals
More original pages than can be loaded at once
Mixed-size originals
Bulky original (shadows appear at edges)
Bound original such as a book (one page at a time)
Book or pamphlet (make facing page copies)
Make a copy on this type of paper
Envelopes and other special media
A3 wide paper
Tab Paper
Transparency film
Add the date or page numbers
Add the date
2010/ 04/04
Add a stamp
Add the page number
9 10 11
ABCD
EFG
Add text
Assemble output into a pamphlet
Create a stapled pamphlet
Staple output
Create a blank margin for punching
Punch holes in output
Other convenient functions
Functions used for specific purposes
Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper
Convenient functions
Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original Adjust the colour
PRINT A DOCUMENT
Conserve
Print without a computer
Print attractive output
Assemble output into a pamphlet
Print on this type of paper
Add text or an image
Other convenient functions
Conserve
Print on both sides of the paper
Print multiple pages on one side of the paper
Print without a computer
FTP
Print a file on an FTP
Print a file in a USB memory device
Print a file in a network folder
Print a file stored in the machine
Print attractive output
Print matching the size of the paper
Adjust the brightness and contrast
Print using colour settings suitable for the data
Bring out faint text and lines
Select the print mode
Assemble output into a pamphlet
Create a stapled pamphlet
Staple output
Create a blank margin for punching
Punch holes in output
Print specific pages on the front side of the paper
Print on this type of paper
Envelopes
Tab Paper
Transparency film
Print specific pages on different paper
Rotate the image 180 degrees
Add text or an image
Add a watermark to print data
Overlay an image on the print data
Overlay a fixed form on the print data
Other convenient functions
Correct the size or orientation of the print data
Enlarge or reduce the print image Print a mirror-image
Security is important
Print confidentially Print an encrypted PDF file
Functions used for specific purposes
Print an "invoice copy" Create a large poster
Convenient functions
Give priority to a print job Use two machines simultaneously Store frequently used print settings Store a print job
SEND A FAX
Conserve
Send this type of document
Prevent transmission to the wrong destination
Send a clear document
Save trouble
Security is important
Other convenient functions
Conserve
Send when the rate is lowest
Send two original pages as a single page
Relay a transmission through a branch office
Send this type of document
Bulky original (shadows appear at edges)
Bound original such as a book (one page at a time)
More original pages than can be loaded at once
Mixed-size originals
Original printed on both sides
ID card or other card
Prevent transmission to the wrong destination
Check the destination once more before sending
Check the result of transmission
Check the log of previous transmissions
Stamp scanned original pages
Send a clear document
Adjust the exposure
Adjust the image quality
Specify the size before sending
Send without shadows at the edges
Save trouble
1
2
3
Store frequently used settings
Send to multiple destinations
XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999
View the transmission log
XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999
Easily specify an address (search number)
Bound original such as a book (one page at a time)
Security is important
Check the destination once more before sending
Send confidentially
Print protected reception data
Initiate reception of a document from a sending machine
Send a document at the other machine's request
Other convenient functions
Convenient management functions
Forward a received fax to a network address Print a list of addresses
Convenient functions
Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone
SCAN AN IMAGE / SEND AN INTERNET FAX
Send a clear image
Send this type of document
Prevent transmission to the wrong destination
Send a smaller file
Save trouble
Scan from my computer
Other convenient functions
Send a clear image
Adjust the contrast or image quality
Adjust the resolution before sending
Send without shadows at the edges
Suppress the background of a transmitted document
Send this type of document
Bulky original (shadows appear at edges)
Bound original such as a book (one page at a time)
More original pages than can be loaded at once
Mixed-size originals
Original printed on both sides
Original with background
Prevent transmission to the wrong destination
Check the result of transmission
Check the log of previous transmissions
Stamp scanned original pages
Send a smaller file
Send at low resolution
Compress a file before sending
Reduce an image before sending
Send an image in black & white
Send two original pages as a single page
ID or other card
Save trouble
1
2
3
Store frequently used settings
Send to multiple destinations
aaa@aa. aa. co bbb@bb. bb. c ccc@cc. cc. co ddd@dd. dd. c eee@ee. ee. co
View the transmission log
aaa@aa. aa. c bbb@bb. bb. eee@ee. ee. e
Easily specify an address (search number)
Send an Internet fax from a computer
Bound original such as a book (one page at a time)
Other convenient functions
Convenient management functions
Forward a received fax to a network address Print a list of transmission destinations
Convenient functions
Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode
SAVE A JOB AND REUSE IT LATER
Search for a file
Organize my files
Save an important document
Print a batch of files
Search for a file
abc
Search for a file using a keyword
Organize my files
Delete a file
Delete all files
Periodically delete files
Change the folder
MAINTAIN THE MACHINE
Clean the machine
Replace a toner cartridge
Replace the staple cartridge
Replace the stamp cartridge
Replace the toner collection container
Dispose of punch waste
Clean the machine
Clean the document glass and automatic document feeder
Clean the main charger of the photoconductive drum
Clean the original feed roller
Clean the bypass feed roller
Clean the laser unit
ABOUT OPERATION GUIDE
There are two ways to search for a topic in this guide: you can use an "I want to. . . " menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8. 0 is being used (Some buttons do not appear in the default state. ).
Return to top page ( ) Return to previously displayed page ( )
Search based on what you want to do
Search using the table of contents
Menu page
Table of contents page
Body page
i
HOW TO USE THIS MANUAL
Click a button below to move to the page that you wish to view.
(1) (2) (3) (4)
(5)
(6)
(1)
Return to top page button If an operation does not proceed as expected, click this button to start over again.
(5)
Adobe Reader Help button Opens Adobe Reader Help.
(6)
Contents button Displays the contents of each chapter. For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter.
(2)
Back one page button Displays the previous page.
(3)
Forward one page button Displays the next page.
(4)
Return to previously displayed page button Displays the page that was displayed before the current page.
· If a button does not appear, refer to Adobe Reader Help to display the button. [. . . ] Scan Mode Switch
Resend Address Book Address Entry Special Modes File
(A) (B)
Job Detail Settings Send Settings
Quick File
To AAA AAA Comp-DESKTOP EEE EEE Freq. ABCD
Cc BBB BBB DDD DDD FFF FFF
Bcc 1/1
Condition Settings Address Review Global Address Search
EFGHI JKLMN OPQRST UVWXYZ etc.
Sort Address
(B) (C)
(D)
The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*. The one-touch key is assigned to an index tab in the address book screen based on the text entered in "Initial" (B). For more information, see profile explanation (D).
ADDING DESTINATIONS
For the number of computers that can be stored in the machine as destinations of Scan to Desktop, see the number of licences indicated in the "Sharpdesk Installation Guide". Store Scan to Desktop destinations by installing Network Scanner Tool on each computer.
5-7
Contents
SCANNER/INTERNET FAX
BEFORE SENDING TO A DIRECT SMTP ADDRESS
The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode.
If the destination is busy
If the destination is busy, the machine will wait briefly and then automatically resend.
To cancel transmission. . . STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-101) System Settings (Administrator): Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy.
When a communication error occurs
If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission will be re-attempted automatically after a preset interval.
To cancel transmission. . . STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-101) System Settings (Administrator): Recall in Case of Communication Error This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.
5-8
Contents
SCANNER/INTERNET FAX
BASE SCREEN
Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode.
DOCUMENT FILING IMAGE SEND COPY JOB STATUS
PRINT READY DATA LINE DATA
SYSTEM SETTINGS
LOGOUT
Ready to send. Scan Mode Switch Job Detail Settings Send Settings
Resend Address Book Address Entry Special Modes
Mode Switch Job Detail Settings Send Settings
Scan Internet Fax USB Mem. Scan PC Scan
Fax
Address Book Address Entry Special Modes File
Data Entry Quick File
File Quick File
Modes that cannot be used because the required options are not installed are greyed out to prevent selection.
When sending an image, you can use a transmission destination stored in the Address Book. The Address Book screen is shared by scan mode, Internet fax mode, fax mode and data entry mode. Touch the [Address Book] key in the base screen to switch to the Address Book screen. Touch the [Condition Settings] key in the Address Book screen to switch to the base screen. Scan Mode Switch Job Detail Settings Send Settings Resend Address Book Address Entry Special Modes File Quick File
Address Book screen
To AAA AAA CCC CCC EEE EEE Freq. Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search
· This chapter uses the base screen of scan mode as an example when operations common to all modes are explained. · The procedures in this chapter assume that the base screen of scan mode appears when the [IMAGE SEND] key is pressed. System Settings (Administrator): Default Display Setting One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed. · Base screen of each mode (scan mode, Internet fax mode, fax mode and data entry mode) · Address book screen
5-9
Contents
SCANNER/INTERNET FAX
BASE SCREENS
Settings are selected in the base screen of each mode.
Base screen of scan mode
(5)
(6)
Resend Address Book Address Entry Special Modes File Quick File
(1) (2) (3) (4)
Ready to send. Scan Mode Switch Job Detail Settings Send Settings
(7) (8) (9)
(10)
Base screen of USB memory mode Base screen of Internet fax mode
(1) (2) (3) (11)
Ready to send. Scan Mode Switch Job Detail Settings File Name Special Modes
(5) (1) (2) (3) (4) (12)
Ready to send. [. . . ] * Stapling is not possible on labels, tab paper, transparency film, or envelopes. In addition, if "Disable Staple" is selected in the user type, stapling will not be possible. Some functions may have been disabled in the system settings (administrator). BEFORE USING THE MACHINE "PUNCH MODULE" (page 1-40) Punching is not possible when different widths of paper are mixed together. [. . . ]